• Serve as the central point of contact for Wonderful Agency business operations, helping ensure day-to-day workflows, documentation, and processes are organized, accurate, and up to date.
• Manage onboarding and offboarding operations for full-time, temporary, and freelance employees, including coordination with IT, hiring managers, and internal agency teams.
• Manage agency invoice and vendor payment workflows, including supplier setup, invoice intake, coding, approval routing, payment tracking, and coordination with Accounts Payable.
• Support monthly and quarterly billing processes, including employee time tracking, staffing updates, billing sheet review, and coordination with Finance to support accurate client billing across business units.
• Act as the main point of contact for ClickUp time tracking, including user setup, monthly time submission follow-up, timecard accuracy, and reporting support.
• Maintain key operational records and trackers, including billing files, staffing lists, invoice/payment records, vendor documentation, asset/license trackers, IT inventory, and other agency operations documents.
• Support asset, licensing, and compliance-related workflows, including stock asset purchasing, font/license tracking, and usage documentation.
• Manage office coordination workflows through direct oversight of the Office Coordinator.
• Provide operational support to agency leadership and the Account Director, including talent renewal tracking, presentation formatting, and special projects as needed.
• Identify opportunities to improve operational processes, documentation, and cross-functional ways of working to help the agency run more efficiently.

• Minimum 3 years’ experience in an administrative or operations role, preferably within an agency or in house environment.
• Interest in building a career within the advertising, marketing, or creative agency industry.
• Bachelor’s degree in relevant field.
• Managerial experience overseeing at least one direct report, including ability to provide direction, support priorities, and ensure follow-through on recurring tasks.
• Strong organizational skills and ability to manage multiple priorities, deadlines, and recurring workflows.
• High attention to detail and accuracy, especially when working with billing, invoices, trackers, and operational documentation.
• Strong Excel skills and comfort working with spreadsheets, formulas, filters, and detailed records.
• Clear, proactive communicator with strong follow-through and the ability to coordinate across multiple teams.
• Process-oriented self-starter who can identify issues, solve problems, and help improve ways of working.
• Comfortable working in a fast-paced, cross-functional creative agency environment.
• Experience with time tracking, invoice processing, or operational tools preferred; ClickUp experience a plus.

Pay Range: $36.00 - $41.00 an hour and may include a discretionary bonus. Final compensation will be dependent upon skills & experience.

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. 
• Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California’s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE’s “100 Companies That Care” list and was named one of Fortune magazine’s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.
• Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Wonderful Agency is the full-service in-house advertising and marketing agency at The Wonderful Company. Dedicated to creative excellence across all media (television, web, print, outdoor, POS, mobile and social media), Wonderful Agency builds consumer awareness and relevance across The Wonderful Company’s brands. This is accomplished by creating effective and innovative campaigns that match the quality of the highest echelon of global firms, while offering an environment that is far more entrepreneurial and fast-paced than a traditional agency. Wonderful Agency is highly integrated in direct brand and product development decisions with company owners, business unit leadership, legal, strategy and other key stakeholders.

The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company’s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.

To learn more about The Wonderful Company, its products, and its core values, please visit wonderful.com, or follow The Wonderful Company on LinkedIn, Facebook, Instagram, and Twitter. To learn more about The Wonderful Company’s corporate social responsibility impact, visit csr.wonderful.com.

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

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