HR Ops Associate

About Vibe

The Vibe team is a passionate, competitive bunch focused on one thing: allowing any marketer, any brand, of any size, to advertise on TV in under 5 minutes. We think fast, act fast, grow fast so advertisers can safely and precisely reach TV audiences, the largest digital audience in the US. Vibe achieved profitability just 18 months post-launch. We’re growing fast - our goal is to 2.5x revenue in 2026. We’re a small, high-performing team that values clarity, speed, and execution. We move with Urgency, experiment relentlessly, and strive for Impact.

About the Role

Vibe's scale depends on a frictionless backbone. This role ensures our global team is paid accurately and supported administratively, allowing our talent to focus entirely on winning. If HR Ops fails, trust erodes and the engine stalls; when you excel, Vibe scales without limits.

You will report to our HR Systems & Ops Manager in NYC. You’ll be the primary owner of the EMEA region while partnering closely on US operations to ensure global coverage and mutually back each other up.

Three reasons to join:

• Global Impact: You aren't just filing papers; you are architecting a global payroll and admin engine across two continents.

• Operational Ownership: You own the EMEA lifecycle from end-to-end in a high-growth, high-ambition scale-up.

• Direct Partnership: Work daily with NYC leadership to bridge the gap between US and European operations.

What You’ll Do

Payroll & Benefits

• Executes monthly payroll for all EMEA entities to ensure 100% on-time payment accuracy.

• Manages local benefits providers across France and EMEA to maintain high employee satisfaction.

• Collaborates with the US Ops Manager on North American payroll runs to provide global redundancy.

Employee Lifecycle

• Coordinates onboarding logistics for new hires in EMEA to deliver a seamless first-day experience.

• Maintains employee records within our HRIS to ensure data integrity for quarterly reporting.

• Drafts localized employment contracts and amendments to meet evolving regulatory requirements.

Process Optimization

• Audits internal HR workflows regularly to eliminate administrative bottlenecks.

• Identify automation opportunities and leverage modern tools to gain efficiencies.

What You Need

• You have managed end-to-end payroll for at least 50+ employees in France.

• You have experience working within a global HRIS (e.g., HiBob, Workday, or BambooHR).

• You have navigated French labor law requirements in a professional setting.

• You have operated in an English-speaking business environment daily.

Nice to Haves

• Experience managing payroll or admin for US-based employees.

• Previous experience in a high-growth AdTech or SaaS startup.

• Familiarity with Alan (Health) and Swile (Meal Vouchers) platforms.

What We Offer

• Very competitive compensation (salary and stock-options/BSPCE)

• Remote-first with the option to work on-site in an ultra-cozy coworking space in the heart of Paris (Morning Laffitte)

• Health insurance (Alan)

• Meal vouchers (Swile)

• Two annual offsites

• Guaranteed childcare placement

Interview Process

We value your time and aim for a fast, challenging, and transparent process:

1. Recruiter Screen: Initial fit and alignment.

2. Manager Interview: Deep dive into HR Ops experience with the HR Systems & Ops Manager.

3. Take Home Assignment + Live Debrief: Solve a real-world payroll/ops puzzle and walk us through your logic.

4. Skip-level Interview: Final alignment with leadership.

5. Reference Check.

6. Offer.

Referral Instructions

If you are being referred for the role, please contact that person to apply on your behalf.