Our client is an air conditioning supply & installation, aircon service, gas central heating, and electrical service company. They offer high-quality installation, repair, and maintenance services across all suburbs in ACT and NSW.
They are now seeking an Accounts Payable Specialist who will beresponsible for end-to-end accounts payable processing, supplier reconciliations, reporting, and job costing support to ensure accurate and timely financial operations.
Job Responsibilities:
- Process supplier invoices in Aroflo and import data into Xero for reconciliation.
- Request and follow up on supplier credit notes when required.
- Reconcile monthly supplier statements and resolve discrepancies.
- Prepare weekly accounts payable and financial reports.
- Support management reporting and job costing activities.
- Review completed jobs to identify duplicated labour or materials and ensure accurate costing.
- Maintain and update supplier price books.
- Ensure accurate and compliant financial records across systems.
- Apply correct GST treatment in line with ATO requirements.
- Liaise with suppliers and internal teams regarding invoice and payment queries.
Requirements
- Previous experience in Accounts Payable.
- Working knowledge of Xero accounting software.
- Understanding of ATO GST legislation and compliance requirements.
- Certificate in Accounting or Administration (preferred).
- High attention to detail and strong numerical accuracy.
- Ability to meet deadlines consistently in a fast-paced environment.
- Proactive team player willing to support broader finance and operations tasks.
- Experience in construction, trade, or services-based businesses is advantageous.
- Familiarity with Aroflo is desirable but not essential.
- Intermediate skills in MS Office 365.
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
