Intake Specialist

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job
The person in this role will be highly motivated to assist the Sales/Marketing and Outreach Specialists teams organize and enroll patients in our programs. As part of a growing organization, this individual will help to facilitate the patient enrollment process by establishing positive relationships with the teams and the patients and families we serve. The ideal candidate has great organizational and customer service experience with prior experience within healthcare settings. The ideal candidate has effective communication, technology, and relationship building skills.

This is a critical role and we're looking to fill it as soon as possible.

What you’ll do

• Facilitates intake, admission, and can assist with scheduling, if needed, for incoming patients.

• Provides accurate and ongoing assessment of patient’s status in the admission.

• Provides administrative computer support by maintaining databases, logs, and census sheets; updates and maintains resource/contact lists, schedules and other department specific information sheets.

• Schedules/completes pre-admission assessments and communicates recommendations to patients.

• Maintains all the documentation involved with the admissions process.

• Participate in all staff, census and other meetings.

• Weekly meetings with the Outreach Team, and others.

• Meet or exceed established admission targets.

• Assumes other duties in support of organizational needs.

• Answer incoming calls.

Your experience and qualifications

• Strong understanding of cultural competency with the target population.

• Willing and able to work Monday-Friday 8:30am-5:00pm PST.

• Medical or business office education or training desired.

• Excellent oral and written communication skills required.

• Must have general computer skills and a working knowledge of the internet and the ability to independently learn and use Google Suite and Salesforce.

• Training as or alongside social workers, nurses, medical assistants, chaplains, medical scribes, or other educational or work experiences that have led to or demonstrate fluency in clinical language and settings.

• Project development skills and ability to work independently.

• 2+ years of experience in palliative care, home health, hospice, and/or hospital discharge planning or case management, highly preferred.

• 2+ years of experience working within or directly with one or more of the large safety net hospitals in the region, preferred.

• Minimum of 2 years of previous intake or admission experience in a high call volume environment.

• Bilingual (English/Spanish), highly preferred.

At this time we are only considering applicants in the following states:
California, Georgia, Texas, Arizona, Colorado, Florida, Illinois, Nevada, North Carolina, Oregon, and Washington.

Additional Information

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.

• Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.