The Accounts Payable Specialist is responsible for the end-to-end accounts payable process, including invoice processing, vendor master data management, payments processing, and Travel & Expense (T&E) claim management. The role ensures timely and accurate recording and settlement of company obligations while maintaining compliance with internal controls, company policies, and accounting standards.

.• Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations;

• Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar);

• Process PO and Non-PO invoices in accordance with three-way matching and internal controls;

• Validate invoice accuracy, completeness, tax compliance, and correct vendor details;

• Post approved invoices and credit notes, ensuring proper GL/CC and project coding;

• Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer);

• Review and resolve payment exceptions, blocked vendors, advances, and reconciliations;

• Coordinate payment approvals with Treasury and Finance Controllers;

• Generate and distribute remittance advice to vendors;

• Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals;

• Create and maintain vendor accounts following required documentation and verification standards;

• Perform invoice audits and quality checks, report findings, and recommend process improvements;

• Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs;

• Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues;

• Route requests appropriately to internal teams in compliance with SOX and internal controls;

• Prepare month-end accrual reports and post accrual journal entries;

• Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis;

• Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments;

• Maintain accurate documentation to support audits and compliance reviews;

• Validate and report expense-related tax data in required formats;

• Process reimbursement and advance payments, including urgent manual payments where approved;

• Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements;

• Maintain accurate records and supporting documentation for audit and regulatory purposes.

• At least 1- year experience in Accounts Payable;
• Fluency in German language (minimum B2 level) and good command of English is a must;
• Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience);
• In-depth knowledge of invoice processing, payments, vendor master, and T&E claims;
• Strong understanding of accounting principles and internal controls;
• Proficiency in ERP systems (Microsoft D365 or equivalent) and MS Excel;
• High attention to detail, strong analytical skills, and ability to meet deadlines;
• Effective communication skills for internal and external stakeholder management;
• Ability to manage multiple priorities and meet tight deadlines;
• Experience in shared services or multinational environments preferred.