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Location: US West Coast
Reports to: Lead, Recruiting Operations
Contract Duration: Expected through January 2027

Hours: 5 hour schedule Monday through Friday of 12:00 - 5:00 pm PT

About the Role

We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.

You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

Key Responsibilities

Interview Scheduling & Coordination (Main Focus)

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
  

• Manage complex calendars quickly and accurately.
  

• Act as the main point of contact for candidates throughout the interview process.
  

• Follow up proactively to confirm availability, align interview panels, and keep things moving.
  

• Jump in quickly when schedules change and keep everyone informed.
  

• Keep candidate records up to date in our ATS (Ashby).
  

• Send interview confirmations, agendas, and any materials candidates need to feel prepared.

Systems & Operational Support

• Open and help manage job-specific Slack channels to keep everyone aligned.
  

• Track interviewer participation in shadow and reverse-shadow programs.
  

• Support clean data entry and documentation to keep reporting accurate.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
  

• Demonstrated experience managing high-volume scheduling in a fast-paced environment.
  

• Strong calendar management skills across multiple stakeholders and time zones.
  

• Highly organized with exceptional attention to detail and follow-through.
  

• Comfortable working in a remote-first environment.
  

• Excellent written and verbal communication skills.
  

• Discreet and professional when handling confidential information.
  

• Proactive, service-oriented, and solutions-focused mindset.
  

• Experience with applicant tracking systems (Ashby a plus).
  

• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.