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Senior Executive Assistant (Remote)
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we’re looking for a Senior Executive Assistant to start immediately!
Duties and Responsibilities include but are not limited to:
1. Executive Support:
• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
• Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
2. Strategic Assistance:
• Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable
reports.
• Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and
recording expenses.
3. Administrative Excellence:
• Organize and maintain files, documents, and other essential records.
• Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
4. Project and Task Management:
• Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
• Coordinate team calendars and prevent scheduling conflicts.
5. Travel and Event Coordination:
• Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
6. Communication and Inbox Management:
• Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
7. Data and Presentation Preparation:
• Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
8. Marketing and Social Media Management:
• Oversee account profiles, manage reviews, and upload relevant media content as needed.
9. Ad Hoc Tasks:
• Perform miscellaneous tasks to support the executive’s needs and priorities.
Qualifications:
• Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• University Bachelor's degree (Big 4 Universities)
• Excellent phone, email, and instant messaging communication skills
• Exceptional English communication skills, both written and verbal (C1 - C2 Level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary: Up to PHP 80,000
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at
our Jobs Website.
