The VFX Coordinator position will manage the day-to-day administrative functions for the VP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.
Essential Responsibilities:
- Support the VP of VFX in the daily running of assigned projects, managing schedules to ensure smooth operations through every stage of production
- Provide support for accounting functions, including processing invoices, submitting expense reports, and preparing purchase orders
- Arrange all travel and accommodations for internal and project‑based teams
- Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expenses, reports, etc.) for the VP of Visual Effects
- Research and organize exploratory opportunities for emerging innovative technology, ideas, and projects
- Assist in onboarding new freelance staff
- Assist in researching potential VFX crew hires
- Schedule meetings (production, finance, clearances, computer support, marketing, security, insurance, etc.) with filmmakers and/or studio department heads for each project
- Support VFX production for 4K screenings, shot tracking, and submissions through vendor communication and scheduling
- Experience: Minimum of 2 years of experience in a VFX coordination role or position
- Technical Skills: Proficiency with the Apple platform, Word, Excel, Filemaker Pro, Flow Production Tracking (ShotGrid), Flow Capture, and Airtable
- Organizational Skills: Strong organizational and multitasking abilities
- Attention to Detail: Acute attention to detail and a commitment to delivering high‑quality work
- Team Player: Ability to work collaboratively in a fast‑paced environment
- Prioritization: Ability to prioritize requests across multiple projects in a fast‑paced, deadline‑driven environment
- Anticipation: Proven ability to anticipate needs and proactively address issues or concerns
Desired Characteristics:
- Industry Knowledge: Understanding of the artistic and technical processes involved in VFX production; interest in emerging technology and tools, including AI
- Problem‑Solving Skills: Strong problem‑solving abilities and the capacity to adapt quickly to changes
- Team Spirit: Strong team player who enjoys working independently as well as collaboratively
- Communication Skills: Superior interpersonal abilities with strong verbal and written communication; highly detail‑oriented
- Organization: Well‑organized with strict attention to detail; ability to multi‑task, prioritize work assignments, and maintain confidential information
- Initiative: Demonstrates strong initiative, excellent interpersonal skills, and the ability to work well under pressure
Hybrid: This position has been designated as hybrid, contributing a minimum of four days a week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary range: $50,000 - $60,000 (hourly paid)
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].
