What you will do

Executive & Leadership Support

• Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization 

• Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups 

• Prepare and synthesize meeting notes, action items, and executive summaries as required 

• Manage domestic and international travel arrangements, itineraries, and logistics with a focus on efficiency and executive readiness 

Governance, Risk & Compliance (GRC) & Workflow Support

• Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes 

• Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems to ensure audit readiness and process consistency 

• Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs 

• Identify and implement improvements to governance workflows, documentation standards, and operational procedures 

People & Culture (P&C) Support

• Coordinate onboarding and offboarding processes in partnership with P&C and IT, ensuring consistent, compliant, and well-documented execution 

• Takes a lead with internal initiatives aligned to corporate leadership priorities  i.e. plans corporate events

• Supports the P&C team with organizing both virtual and in person activities throughout the year 
  
  
  

Financial & Operational Support

• Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing 

• Support budget tracking and reporting accuracy for leadership-related expenditures 

• Liaise with Finance as required to ensure timely and accurate processing of financial documentation 

Office & Operational Management

• Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics 

• Act as primary liaison with building management and internal operations teams for office needs (repairs, access, seating, meeting setup, etc.) 

• Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up 

• Manages the office space, orders supplies, kitchen stock up of drinks and snacks 

Executive Communications & Presentation Support

• Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews 

• Ensure consistency, clarity, and executive-level polish in all presentation and communication materials 

• Support storytelling and structuring of leadership content for internal and external-facing presentations 

What you have

Education

• College diploma required; Bachelor’s degree preferred 

Experience

• 3–6 years of experience in executive support, operations coordination, or senior administrative roles 

• Experience supporting senior leadership (VP level)

• Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset 

• Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred 

Skills & Competencies

• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) 

• Strong operational judgment and ability to manage competing priorities in real time 

• High attention to detail with a systems-thinking mindset 

• Strong written and verbal communication skills 

• Proven ability to handle confidential and sensitive information with discretion 

• Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms 

• Ability to proactively improve processes rather than simply execute tasks

• Pleasant “can do” attitude, takes steps to work proactively to support

What's in it for you?

Be part of an evolutionary journey in the audience measurement and data space; work on exciting projects, add value & make a positive impact to our Company.


Competitive salary and benefits package (Health, Dental, Vision and Personal Spending Account - employer paid premiums).


Flexible Work location (on-site offices in Toronto and Montreal, remote – work from home, hybrid as required per role).


Continuous learning and development via Percipio, our Learning Management System.


Be part of additional programs such as MentorMe, which helps our employee’s network, and grow within the organization. 


Leadership Training offerings for new and emerging leaders.


Culture of great teams, coworkers and supportive leadership.


Perkopolis: Participation in a program that provides exclusive discounts on products and services to employees. Perks include shopping discounts, movie tickets, services, event/show tickets and much more!

Stronger Together:

Innovation with Intent:

People First:

Excellence in Motion:

Numeris is an equal opportunity employer