Childcare Specialist

Western Door Federal is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings’ federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

The Childcare Specialist ensures that childcare services provided during chaplain-led events under the Building Strong & Ready Teams (BSRT) / Strong Bonds Program meet Army, federal, state, and local requirements. This role identifies and evaluates event sites/venues for childcare suitability, coordinates with childcare vendors, and ensures compliance with protection standards. The Childcare Specialist helps Event Managers and Site Specialists ensure Logistical Support Packages (LSPs) include fully compliant childcare services for event participants.

Key Duties & Responsibilities

Childcare Site & Venue Evaluation

• Assess potential venues for childcare suitability, including space safety, accessibility, and adherence to occupancy requirements.

• Verify facilities meet child protection and fire safety codes for temporary childcare operations.

• Ensure childcare spaces are located in secure areas, separate from training rooms but within accessible proximity.

Vendor Coordination & Compliance

• Identify and coordinate with licensed childcare providers in CONUS and OCONUS locations.

• Ensure vendors comply with Army childcare standards, federal/state/local regulations, and contract requirements.

• Validate vendor staff background checks, training certifications, and staffing ratios prior to event execution.

• Review vendor proposals and contracts for compliance and cost reasonableness.

On-Site Support

• Conduct pre-event inspections of childcare rooms and setups.

• Monitor childcare operations during events, ensuring compliance with approved staffing ratios and safety requirements.

• Report and document any incidents or non-compliance issues, providing immediate corrective action guidance.

Documentation & Reporting

• Provide childcare compliance input for Monthly Execution Reports and Quarterly Close-Out Reports.

• Maintain vendor compliance files, including proof of licensing, staff clearances, and incident reports.

• Track and report childcare service costs for Receipts of Services (ROS) and invoicing.

Required Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Early Childhood Education, Child Development, Social Services, or related field.

• Minimum 3 years of experience in childcare management, compliance oversight, or early childhood education.

• Familiarity with Army or DoD childcare standards preferred.
• Active Secret clearance.

Skills & Competencies

• Knowledge of childcare safety, licensing, and regulatory compliance.

• Ability to evaluate site/venue childcare suitability during pre-event planning.

• Strong vendor management and contract compliance skills.

• Excellent communication skills for working with vendors, UMTs, and parents.

Professional Standards

• Maintain confidentiality and safeguard child protection information.

• Ensure all childcare operations adhere to Army ethical standards and professional codes of conduct.

• Travel to domestic and OCONUS locations for childcare site inspections and on-site monitoring.

• Complete mandatory Army AT/OPSEC and IT security training within 30 days of hire and annually thereafter.