Logistics Assistant

Western Door Federal is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings’ federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Position Summary

The Logistics Assistant supports the planning, coordination, and execution of chaplain-led events under the U.S. Army Chief of Chaplains’ Building Strong & Ready Teams (BSRT) / Strong Bonds Program. The role focuses on logistical support functions, including venue preparation, transportation, lodging, catering, audiovisual support, childcare coordination, and training material distribution. The Logistics Assistant works closely with Event Managers and Administrative Support staff to ensure all Logistical Support Packages (LSPs) are delivered in compliance with contractual standards and Army regulations.

Key Duties & Responsibilities

Event Logistics Coordination

• Assist in securing and preparing meeting spaces that comply with occupancy, setup, and cost requirements.
• Coordinate audiovisual support, ensuring functionality throughout events.
• Support childcare vendor compliance by tracking ratios, background checks, and reporting incidents.
• Arrange transportation logistics, including buses, vans, and parking, ensuring timely arrivals and replacements if needed.
• Support lodging and meal coordination, ensuring compliance with per diem limits and safety standards.

On-Site Support

• Assist with registration stations, check-in, and participant inquiries.
• Prepare and distribute training materials, nametags, table tents, agendas, and certificates.
• Provide support for External Presenters and trainers, ensuring readiness and setup of materials.

Compliance & Reporting

• Follow Army safety, childcare, and food-handling regulations.
• Track logistical service delivery to meet Acceptable Quality Levels (AQLs) (e.g., 95–100% compliance across service categories).
• Provide input to Monthly Execution Reports and Receipts of Services to document logistical performance and expenses.

Required Qualifications

Education & Experience

• Active Secret clearance.
• High school diploma or equivalent (Associate’s or higher preferred).
• Minimum 2 years of logistics, event support, or hospitality operations experience.
• Familiarity with government or military event support preferred.

Skills & Competencies

• Strong organizational and time-management skills.
• Ability to coordinate multiple vendors and logistical elements under tight timelines.
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong problem-solving skills for handling on-site logistical challenges.

Professional Standards

• Maintain professional conduct and appearance consistent with Army standards.
• Travel to domestic and OCONUS event sites as required.
• Complete Army-mandated AT/OPSEC, IA/IT, and security training within 30 days of hire and annually thereafter.
• Ensure contractor status is clearly identified when interacting with Army personnel.