Hiring Coordinator
•SerpApiHybrid· 10mo
⚙️ Operations⏰ Full-time📈 Mid Level💰 $75k-85k🇺🇸 Austin, USA
10mo ago
Tracktik·3 days ago
At Trackforce, we are transforming physical security operations that are managed around the world. As the leading SaaS platform for physical security workforce management, we provide security companies and organizations with a streamlined solution to manage their guard forces, respond faster, operate more efficiently, and reduce costs — all while staying focused on safety and protection.
We support 4,600+ clients across more than 50 countries and are proud to be a growing team of 300+ professionals. With our headquarters in Dallas, Texas, and Centers of Excellence in Montreal, Quebec and Wroclaw, Poland, we collaborate across regions and time zones in a hybrid work environment that combines flexibility, connection, and meaningful impact.
At Trackforce, we operate in both hybrid and remote models, offering flexibility to balance in‑office collaboration with WFH. This approach allows our teams to stay connected while maintaining autonomy and work‑life balance. We are highly focused on delivering value to our customers, and our recent merger has strengthened our position as the market leader in security workforce management software.
The Renewal Operations Specialist is the operational engine behind the company’s renewals program, responsible for executing the behind-the-scenes administrative, system, forecasting, pricing, workflow, and renewal preparation activities that enable scalable and predictable recurring revenue retention.
This role is highly process-oriented and operationally focused, ensuring renewal opportunities are accurately created, maintained, forecasted, audited, routed, and processed across Salesforce, NetSuite, and supporting systems. The Renewal Operations Specialist is not primarily customer-facing, but instead serves as the internal operational partner enabling Renewal Managers to focus on customer engagement, negotiations, retention, and expansion activities.
This role partners closely with Renewal Managers, Client Success, Sales, RevOps, and Finance to ensure renewal readiness, operational accuracy, and renewal execution consistency across the business.
Renewal Operations Administration
Administer the company’s end-to-end renewals operational process.
Create, maintain, audit, and govern renewal opportunities within Salesforce.
Ensure every customer has a single active renewal opportunity with accurate data integrity.
Populate and maintain:
Contract terms
Renewal dates
ARR values
Pricing assumptions
Renewal stages
Health indicators
Auto-renewal statuses
Price Increases, renewal amounts and contractions
Purchase Orders and quotes
Key contacts
Bulk assign renewal opportunities based on defined routing and assignment criteria.
Maintain operational SLAs and renewal workflow timelines.
Renewal Forecasting & Pricing Operations
Support annual renewal planning and pricing initiatives.
Populate forecasted renewal increases and pricing models across renewal opportunities.
Validate that renewal pricing strategies align with customer health and retention risk.
Adjust forecasted pricing and save thresholds based on approved retention guidelines.
Support multi-year contract conversion strategies by operationalizing approved pricing and term structures.
Assist leadership with renewal forecasting accuracy and reporting readiness.
Renewal Readiness & Workflow Coordination
Prepare accounts for Renewal Manager engagement.
Revalidate renewal opportunity stages, account health, and risk indicators prior to customer outreach.
Identify accounts requiring escalation, negotiation, or customer-facing intervention.
Route:
At-risk accounts
Negotiated renewals
High ARR renewals
Downsells
Cross-sell opportunities
to the appropriate Renewal Manager, CSM or Sales stakeholder.
Customer Renewal Communications Support
Generate operational renewal communications and templates.
Prepare renewal notices outlining:
Price increases
Contract term options
License/FTE changes
PO requirements
Ensure approved marketing and value messaging is incorporated into customer communications.
Support automated renewal communication workflows and tooling integrations.
Systems & Revenue Processing
Process finalized renewal outcomes within Salesforce and ensure it is provisioned in NetSuite.
Update subscriptions, pricing, and billing records following finalized negotiations.
Process churn and downsell operational workflows.
Coordinate subscription cancelations and client terminations against approved churn cases.
Ensure financial and operational alignment across:
Salesforce
NetSuite
Renewal reporting
Operational Governance & Reporting
Attend bi-weekly renewals governance meetings.
Maintain renewal reporting accuracy and operational dashboards.
Support renewal KPI tracking and leadership reporting.
Identify workflow inefficiencies and recommend automation opportunities.
Drive operational scalability and process standardization across the renewals organization.