General Virtual Assistant with Bookkeeping Experience

Work Hours:

• Part-time, 4 hours a day, 20 hours a week
• Flexible schedule, but must be worked between 8AM–5PM PST

The part-time General Virtual Assistant with Bookkeeping experience will oversee daily bookkeeping functions and support administrative systems while maintaining clear communication with clients. This role requires someone detail-oriented, proactive, and comfortable balancing financial tasks with customer-facing interactions.

Job Responsibilities:

• Manage client communications via email, calls, and text messages.
• Cross-check receipts, employee timesheets, mileage logs, and company records for accuracy.
• Maintain compliance logs to ensure financial accuracy and operational consistency.
• Support the quoting process by preparing and tracking estimates.
• Monitor invoices, follow up on overdue payments, and ensure timely collections.
• Handle client follow-ups and provide excellent customer service.
• Track and report company KPIs such as conversion rates, revenue per job, and review counts.
• Other tasks assigned

Requirements

Must-Have Requirements

• Experience in the handyman, construction, or renovation industry is required.
• Proven experience with bookkeeping or accounting support, ideally in service-based industries.
• Familiarity with administrative systems for invoicing, receipt management, employee timesheets, and financial compliance.
• Proficiency with QuickBooks or similar bookkeeping/accounting software.
• Comfortable making and receiving client calls.
• Highly detail-oriented, organized, and proactive in handling tasks.
• Strong numerical skills with a problem-solving mindset.
• Excellent written and verbal communication skills.

Benefits

What we offer:

• Opportunities for growth and advancement
• Competitive compensation package