Bloom is a full-service workplace design consultancy representing a Bloom Partner on their search for an Accounts Payable Specialist to join their team. As Talent Advisors, we will be the liaison between our Bloom Partner and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!
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Hi, I’m Natalie Dusome, Founder and CEO of Poppy & Peonies, a fun and energetic brand that believes styles and function should co-exist. We’re passionate about creating practical pieces that help make life a little easier and lighten the load, literally.
Building Poppy & Peonies has been a wild adventure. The journey began when my daughter Poppy was born and my accessories no longer worked with my new life as a mom, I needed bags with pockets and organization that looked cool and had functionality. I couldn’t find it, so I decided to create it, and in 2015 Poppy & Peonies was born.
We’ve come a long way in five years – from filling orders in my basement to appearing on Dragons’ Den, and now, expanding into new product categories and collaborating with some exciting influencers and brands. I’d be lying if I said it’s been nothing but smooth sailing, but thanks to our incredible community, we’ve never felt more loved and supported!
We believe in our responsibility to care for our environment and we are passionate about preserving the health and welfare of our planet, and the animals that live on it. All of our bags are made from high-quality vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship our products plastic-free and we use a combination of recycled, compostable, and biodegradable materials to mitigate shipping waste, and we are constantly looking for new ways to make our products and supply chain more sustainable to reduce our carbon footprint.
About the Role
As our Accounts Payable Specialist, you keep the engine running behind the scenes at Poppy & Peonies.
Reporting to the Accountant, you’ll own the end-to-end accounts payable process, ensuring vendors are paid accurately and on time, expenses are properly coded, and financial records remain clean and reliable. Your work is foundational to our financial health and helps enable smooth operations as we grow.
You are detail-obsessed, highly organized, and take pride in getting things right. You work closely with teams across the business and are a trusted partner to vendors, helping ensure strong relationships and financial integrity.
Does this sound like you?
Do you love order, accuracy, and a well-reconciled ledger?
Are you someone who thrives on routine and repeatable processes—but can also jump into ad hoc problem-solving when needed?
Do you enjoy working with vendors and internal teams to resolve discrepancies?
Are you energized by keeping things running smoothly behind the scenes?
Do you want to be part of a growing, fashion-forward brand where your work truly matters?
If you answered yes to all the above—we’d love to hear from you!
The Opportunity
- Accounts Payable & Expense Management:
- Own the end-to-end accounts payable process, from invoice intake through payment.
- Review, code, and process supplier invoices accurately and in a timely manner.
- Match invoices to purchase orders and receiving documents, resolving discrepancies as needed.
- Manage employee expense reports and corporate credit card reconciliations to ensure compliance with company policies.
- Maintain accurate vendor records and payment terms in the accounting system.
- Vendor & Internal Partnerships:
- Serve as a primary point of contact for vendor inquiries, responding promptly and professionally.
- Partner cross-functionally with Operations, Production & Logistics, and Marketing to resolve billing issues and improve processes.
- Support strong vendor relationships by ensuring accurate and on-time payments.
- Month-End & Reporting Support:
- Prepare AP-related journal entries and reconciliations as part of the month-end close.
- Assist with accruals and ensure expenses are recorded in the correct period.
- Support audit and year-end activities by maintaining organized documentation and working papers.
- Compliance & Controls:
- Ensure expenses are coded correctly and comply with internal policies and approval workflows.
- Support sales tax accuracy on vendor invoices, flagging issues for review as needed.
- Contribute to maintaining strong internal controls and segregation of duties.
- Process Improvement & Scaling:
- Identify opportunities to streamline AP workflows through automation and improved documentation.
- Assist with system enhancements, new tool implementations, and policy updates as the business scales.
- Support ad hoc finance projects and cross-functional initiatives as required.
What You Bring to the Table
- 2–4+ years of experience in accounts payable or finance operations, ideally in a fast-paced or high-growth environment.
- Strong attention to detail with a proven track record of accurate, timely processing.
- Hands-on experience with accounting systems (e.g., QuickBooks) and expense management tools (e.g., Dext, Expensify).
- Solid Excel or Google Sheets skills for reconciliations and reporting.
- Highly organized, dependable, and comfortable managing recurring deadlines.
- Strong communication skills and a collaborative mindset when working with internal teams and external vendors.
- Ability to work independently while contributing to broader finance team goals.
- A positive, solutions-oriented attitude and commitment to continuous improvement.
Don’t sweat it if you don’t have everything listed above. We believe in growth and curiosity. If you have some of these qualities and are excited about this opportunity, then we want to hear from you!
The recruitment process
- Video screen with Erica, Talent Advisor from Bloom
- Video Interview with Natalie, VP Finance & Hunter, Accountant
- Take Home Assignment
- Video Interview with Natalie Dusome, Founder + CEO
- Reference checks
- Offer
Location & Working Hours
- We are looking for someone located in the Eastern Time Zone to join our remote team.
Our use of AI in hiring
We believe transparency matters, especially as technology evolves. At Bloom, we may leverage AI as a supportive tool when developing role descriptions, interview questions, take home assignments, and interview guides, where appropriate, with the goal of improving clarity, consistency, and accessibility for candidates. However, we do not use AI to source, assess, screen, or interview candidates. Every application is reviewed by a human, every interview is conducted by a human, and all hiring decisions are made by people, not automated systems. Human judgment, care, and accountability are central to how we hire.
Like Bloom, Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, Hiring Managers will not respond to any personal messages regarding this role or other opportunities. To apply, please submit your application via Bloom.
How we Hire
Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the team at Poppy & Peonies will not be responding to any personal messages regarding this role or other opportunities.
Poppy & Peonies is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that Poppy & Peonies believes in.
Poppy & Peonies is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application or email [email protected].
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