Facilities Manager

Job Title: Facilities Manager
Location: Remote (Portfolio across multiple states in PST time zones) Ideally located in Washington or Oregon
Reports to: VP of Strategic Operations
Department: Facilities Management

Salary is $70,000-90,000

Position Overview:

We are seeking an experienced and detail-oriented Facilities Manager to oversee a portfolio of 30-40 schools across multiple states and regions along the West Coast. The Facilities Manager will play a critical role in ensuring the operational efficiency of our school campuses by managing both preventative and reactive maintenance, handling vendor relationships, maintaining clear records, overseeing construction projects, and managing facility costs. This role will also involve close collaboration with Regional Managers, Regional Team Members, and School Leaders to maintain a smooth and effective facility operation.

The Facilities Manager will report directly to the VP of Strategic Operations and will manage a range of responsibilities from day-to-day operations to larger-scale project management.

Key Responsibilities:

• Facilities Oversight:
• Manage a portfolio of 30-40 schools across various regions in the West Coast, ensuring the efficient operation of each site.
• Oversee the delivery of both preventative and reactive maintenance to ensure campuses remain safe and operational.
• Manage and respond to facility-related tickets through the ticketing system to resolve issues promptly.
• Project Management:
• Serve as the primary project manager for construction projects at assigned campuses, including planning, budgeting, and ensuring on-time and on-budget completion.
• Coordinate with vendors, contractors, and school leadership to ensure project success and alignment with organizational goals.
• Vendor and Contractor Relations:
• Oversee vendor agreements, ensuring that service contracts and agreements are managed effectively and efficiently.
• Maintain and manage relationships with contractors, suppliers, and service providers to ensure high-quality work and compliance with safety regulations and standards.
• Communication and Stakeholder Management:
• Act as the liaison between school leadership, regional managers, and vendors to ensure clear and effective communication regarding facilities operations.
• Oversee landlord communications concerning any facilities-related matters that the landlord may require.
• Utility Management:
• Oversee the management of utilities for all campuses within the portfolio, ensuring proper usage and cost control.
• Documentation and Reporting:
• Maintain thorough documentation on all base building information, including utility and vendor lists, as well as all respective service records.
• Track and report on facility-related costs to ensure efficient budget management and cost containment.
• Budget and Cost Management:
• Manage the facilities budget for all schools within the portfolio, ensuring that costs are controlled and aligned with organizational goals and expectations, including through tactful negotiations to reduce costs.
• Identify areas for cost savings while maintaining a high standard of facilities management.

Qualifications:

• Education & Experience:
• Minimum of 5 years of experience in facilities management or a related field, with at least 3 years managing multiple sites or locations.
• Experience in managing construction projects from inception to completion.
• Skills & Competencies:
• Strong knowledge of facilities maintenance, vendor management, and building systems (HVAC, electrical, plumbing, etc.).
• Excellent project management skills with the ability to handle multiple projects simultaneously.
• Proven ability to manage budgets and track expenses.
• Strong written and verbal communication skills, with the ability to build relationships with internal and external stakeholders.
• Experience using facilities management software (Freshworks or similar platforms).
• Ability to work independently and make decisions that align with the organization’s goals and objectives.
• Other Requirements:
• Ability to travel as needed to visit campuses within the assigned portfolio.
• Strong problem-solving skills and a proactive approach to addressing facilities issues.