Our client is seeking a high-caliber Executive Assistant to support founders and senior leaders in a dynamic startup environment. This is more than just a calendar management role—you’ll serve as a true right hand, helping manage projects, streamline operations, and drive initiatives forward with independence and strategic thinking.
If you’re proactive, decisive, and know how to anticipate the needs of high-performing leaders, this is the role for you.
🎁 Perks & Benefits
- 💵 Paid in USD every 15th & 30th of the month
- 🏖️ Up to 14 days of Paid Time Off per year
- 🇵🇭 Observance of Philippine Regular Holidays (paid)
- 🏡 100% remote – work from anywhere
- 🌍 Collaborate directly with founders and department heads
- 🚀 Take on real operational impact in a fast-moving, high-growth company
🧩 What You’ll Do
- Manage executive calendars, prioritize meetings, and eliminate scheduling conflicts
- Coordinate complex travel itineraries for domestic and international engagements
- Own internal and external communications, draft executive emails, and build presentations
- Support cross-functional projects, follow up on tasks, and ensure deliverables are met
- Be a key player in team coordination, including offsite planning and department operations
- Maintain and organize confidential documents (financials, contracts, hiring records, etc.)
- Identify bottlenecks, propose solutions, and take initiative to solve issues before they escalate
- Provide personal executive support when needed (travel, expenses, vendor coordination)
✅ Who You Are
- 3+ years experience as an Executive Assistant or Chief of Staff in a startup or fast-paced setting
- Known for getting things done independently without waiting for step-by-step instructions
- Strong background in project coordination and administrative leadership
- Excellent written and spoken English communication skills
- Tech-savvy and experienced with tools like Google Workspace, Asana, Monday.com, Salesforce
- Confident managing competing priorities and making quick, sound decisions
- A strategic thinker who also thrives in the details
- Calm under pressure and comfortable supporting multiple executives
📩 How to Apply
- Submit updated resume
- 1-2 minute Loom video introducing yourself and sharing an example of a time you took initiative or made a key decision on behalf of a leader
- Bonus: Any samples of operations dashboards, event planning docs, or project trackers you've built or managed
🧠 This role is ideal for someone who thinks like a founder’s partner, not just their assistant. You don’t just react—you lead, follow through, and make smart calls along the way.
📩 Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
- Initial Application - Submit your application and complete our prequalifying questions
- Video Interview - Record a brief video introduction to showcase your communication skills and work experience
- Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
- Recruitment Interview - Initial screening with our talent team
- Executive Interview - Meet with senior leadership to discuss role alignment
- Client Interview - Final interview with the client team you'd be supporting
- Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
